So what you are saying is that you need something alil more advanced than sharing a google calender to a certain group of ppl.

Yeah, what I described in my first post is pretty much non-negotiable. We already have an online scheduler that has worked great but it is way overpriced - I was just looking to get a better deal, think I found one at http://www.appointmentquest.com/ which will likely be half of what the owner pays now, so its all good.